Nominations for the 2021-22 NZSEE Management Committee are now open. The Society members annually elect nine of their members to the Management Committee. All current members of the Management Committee are eligible to be re-elected if they wish to have their nomination put forward.
Nominations shall be on a form supplied by the Executive Officer (available here), shall be signed by the candidate, his or her proposer and seconder, all of whom shall be financial members of the Society and members for at least one year. The completed Nomination Form shall reach the Executive Officer not later than the due date of Wednesday 3rd March 2021. The nomination form can be sent to the Executive Officer as an attachment to an e-mail or by post.
Brief biographical details on members who have put themselves forward for election will be provided to members electronically on Wednesday 10th March 2021. Facilities for an electronic election of Management Committee members will commence on that date and continue through to Wednesday 7th April 2021; one week before the AGM in Wellington on Wednesday 14th April 2021.
If a member wishes to receive the biographical details by post and also would prefer to vote via a hardcopy voting form, please inform the Executive Officer by posting a request to the Executive Officer, NZSEE, PO Box 2193, Wellington, New Zealand 6140. Last day for requesting hardcopy voting documents from the Executive Officer is the 31st March 2021.
Membership of the ManCom dates from the AGM, generally held in March/April of each year, and is over the period to the next AGM the following year.
Extract from Constitution and Rules of the Society as they relate to the Election of the Management Committee :
6. MANAGEMENT OF THE SOCIETY
6.1 The affairs of the Society shall be managed by a committee to be known as the Management Committee of the New Zealand Society for Earthquake Engineering Incorporated (herein referred to as the “Management Committee”).
6.2 Society members shall annually elect nine (9) of their number to the Management Committee as provided for in Rules 6.3 to 6.4. In addition, the Bulletin Editor for the Society and the immediate past President of the Society in the year following his or her relinquishing the office of President shall be members of the Management Committee.
6.3 Each nomination for the Management Committee shall be on a form supplied by the Executive Officer, shall be signed by the candidate, his or her proposer and seconder, all of whom shall be financial members of the Society and held membership of the Society for a minimum of one (1) year prior to the nomination being submitted to the Executive Officer. The completed nomination form shall reach the Executive Officer not later than six (6) weeks before the date of Annual General Meeting.
6.4 If the number of nominations exceeds nine (9), the names of the Members nominated, together with their biographical detail shall be circulated by electronic notice to each financial Member not later than 21 days before the date of the Annual General Meeting. An electronic mail ballot shall be conducted. Members shall have until seven (7) days prior to the Annual General Meeting to lodge their vote. Members without electronic mail access shall have voting forms mailed to them by the Executive Officer. The completed voting forms must be returned to the Executive Officer within the same timeframe as for electronic voting.
6.5 The Management Committee shall appoint from their number the President of the Society, who shall also be Chairperson of the Management Committee. No person shall hold the office of President for more than two (2) consecutive years.
6.6 At the beginning of the second year of a President’s term, the Management committee shall appoint from their number a President-Elect of the Society.
6.7 Each elected member of the Management Committee shall serve for one year. Members may be re-elected but for not more than six (6) consecutive years, or seven (7) consecutive years if elected President in their sixth consecutive year.
6.8 The Management Committee may co-opt a financial Member of the Society to fill a casual vacancy, including a vacancy not filled at an election. The criteria for co-option shall be the expertise or involvement in an activity or project to be undertaken under the auspices of the Management Committee and where a simple majority of the Management Committee agrees that such expertise would assist in the success of the activity or project.
6.9 The Management Committee may co-opt further financial members of the Society to serve on the Management Committee, with the same co-option criteria as those in Rule 6.8.
6.10 Co-opted members shall have full speaking rights and voting rights at Management Committee meetings.
6.11 The Management Committee shall appoint the Executive Officer of the Society whose duties shall include keeping minutes of meetings of the Society and the Management Committee and managing the technical aspects of the society’s business. The Executive Officer shall be a member of the Management Committee but shall not have voting rights.